Reproduction Request Policy and Fees

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Reproduction Request Policy and Fees

Publication and Reproductions Statement

As archivists, our work reflects the Society of American Archivists core values, including “expanding access and usage opportunities for users, and potential users, of archival records.” Promoting the use of our rare and unique research materials is a key part of our mission. With these principles in mind, we have created Publication and Reproduction Request Policies to support equitable and widespread use of our materials.

We acknowledge MIT Libraries, UC Berkeley Library, and the University of Iowa Libraries, whose permissions policies provided inspiration for our own.

Reproduction Request Policy

  • Reproductions of our materials may be requested for use in private study, scholarship, research, or publication.
  • In our reading room, users may take non-flash photographs of materials for use in private study, scholarship, or research.
  • Researchers who intend to use reproductions of materials in publications, broadcasts, or displays should consult the Publication Request Policy for guidance.
  • Reproduction fees are listed in the Reproduction Fees section below. Reproductions will be provided after payment is processed.
  • Some items may not be reproduced due to condition, copyright, or access restrictions. Staff reserve the right to refuse to accept a reproduction request if, in their judgment, fulfillment of the order would damage the item or violate applicable laws or restrictions.
  • The turn-around time for reproductions depends on the quantity and complexity of an order as well as available staffing and the original item’s format.
    • On average, allow fifteen working days for completion of reproductions.
    • Higher quality digital reproductions or reproductions of bound volumes and oversized materials may require additional time.
  • We are currently unable to reproduce microfilm reels or create digital reproductions of audiovisual materials.
  • If the scale of a reproduction request impacts our ability to provide effective and equitable service to all researchers, Archives & Special Collections may impose a total limit on reproductions.

Reproduction Fees

Item Fee
Access copies (PDF, 300 dpi or low-resolution image file) Free up to 500 pages
High resolution image (JPG, 600 dpi) Fee waived for first 10 images, $10 per image thereafter
High resolution image (TIFF, 800 dpi) Fee waived for first 10 images, $15 per image thereafter

Access & Use

Visit the Access & Use page for the Historical Records Statement and for information about Access and Use Guidelines.